Re: Paperless software

From: Joel M. Eichen, D.D.S. (joeleichen_at_yahoo.com)
Date: 07/20/04 

Date: Tue, 20 Jul 2004 08:56:23 -0400

On Tue, 20 Jul 2004 11:20:15 GMT, "Dr Steve" <nospam@home.net> wrote:

>> What about bank staements, payroll tax form, reciepts?
>
>Bank statements are used to balance the check-book, scanned and shredded.
>Payroll is done on the PC. All reciepts and invoices are scanned and
>shredded.
>

I saw Dr. Steve at the bank ...... he and his staff were wheeling in
his entire network to make a deposit.

JOEL

>> do you also scan both sides?
>
>If there is data on both sides,,,,,,,,,,,,,, yes.
>
>> How do you archive this stuff? DVD+-R?
>
>It goes on the server's hard drive and is included on the daily tape
>back-up.
>
>>Isn't it time consuming?
>
>It takes a lot less time than filing in a file cabinent. I have a Visioneer
>Strobe-Pro motor driven scanner at my desk. As I pay a bill, the invoice
>gets fed into the scanner. By the time I have sealed the envelope, the
>invoice is out of the scanner and the image is saved. Pick it up and drop
>it into the shredder.
>
>> What if you had to produce the original document?
>
>Even the IRS will accept copies. My CPA tells me they would actually prefer
>the coduments on CD-ROM as it would make their job that much easier to read
>through them. This is no differeent than saving to micro-fiche.
>
>> Can you comment on document retrieval?
>
>Point your mouse to the server, click the folder you saved the images to,
>open the folder for 2004, open the folder for the appropriate type of
>invoice (ie C&B Lab), double click on the thumbnail of the invoice. Takes
>about 4 seconds.
>
>> I personally need to look at paper to read journals.
>
>That will change. I get as much reading content as possible via eBook
>format.
>
>> I do not keep EOBs these go to the patient.
>
>We find that we occasionally need to pull an EOB back up to reference a
>claim. Also, a patient will sometimes ask a question about why their
>portion is the amount their last statement listed. From any PC in the
>office (even chairside) any of my staff or myself can pull up all the EOB's
>and show it (on screen) to the patient and point out why their bill is the
>amount it is. If you give the EOB's to the patient, you have no evidence
>when the patient decides to argue a bill. Most patients forget they have an
>annual deductible. Pulling up the EOB on the screen and pointing to the
>deductible line is just so easy.
>

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