Re: Paperless software
From: Alexander Vasserman DDS., BS. (purple543210_at_yahoo.ca)
Date: 07/21/04
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Date: 21 Jul 2004 00:25:15 -0700
"Dr Steve" <nospam@home.net> wrote in message news:<Pd7Lc.1472$n%2.850@newssvr31.news.prodigy.com>...
> > What about bank staements, payroll tax form, reciepts?
>
> Bank statements are used to balance the check-book, scanned and shredded.
> Payroll is done on the PC. All reciepts and invoices are scanned and
> shredded.
If you were to sell your practice the buyer may want to see originals
in case he/she suspects falsification of records.
>
> > do you also scan both sides?
>
> If there is data on both sides,,,,,,,,,,,,,, yes.
What about policy relating to the document addresses phone #s
>
> > How do you archive this stuff? DVD+-R?
>
> It goes on the server's hard drive and is included on the daily tape
> back-up.
>
> >Isn't it time consuming?
>
> It takes a lot less time than filing in a file cabinent. I have a Visioneer
> Strobe-Pro motor driven scanner at my desk. As I pay a bill, the invoice
> gets fed into the scanner. By the time I have sealed the envelope, the
> invoice is out of the scanner and the image is saved. Pick it up and drop
> it into the shredder.
>
> > What if you had to produce the original document?
>
> Even the IRS will accept copies. My CPA tells me they would actually prefer
> the coduments on CD-ROM as it would make their job that much easier to read
> through them. This is no differeent than saving to micro-fiche.
I see.
>
> > Can you comment on document retrieval?
>
> Point your mouse to the server, click the folder you saved the images to,
> open the folder for 2004, open the folder for the appropriate type of
> invoice (ie C&B Lab), double click on the thumbnail of the invoice. Takes
> about 4 seconds.
At what point do you label the image file? what if it's a multipage
document?
>
> > I personally need to look at paper to read journals.
>
> That will change. I get as much reading content as possible via eBook
> format.
>
> > I do not keep EOBs these go to the patient.
>
> We find that we occasionally need to pull an EOB back up to reference a
> claim. Also, a patient will sometimes ask a question about why their
> portion is the amount their last statement listed. From any PC in the
> office (even chairside) any of my staff or myself can pull up all the EOB's
> and show it (on screen) to the patient and point out why their bill is the
> amount it is. If you give the EOB's to the patient, you have no evidence
> when the patient decides to argue a bill. Most patients forget they have an
> annual deductible. Pulling up the EOB on the screen and pointing to the
> deductible line is just so easy.
I guess my office is set up differently. I collect upfront patient
gets reimbursed by their insurance. The only thing I need to show the
is their bill. They usually know what they paid or they do not argue.
In either case I can reproduce a copy of their check or credit card
slip.
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